Budget Memo Assignment Instructions
Overview
The ability to understand the allocation of resources in any organization is very important as shown in Module 6: Week 6. This assignment will give you the opportunity to review a police department’s budget, identify discrepancies, and request clarification. It will also expose you to using a preformatted memorandum to communicate inquiries, another highly important skill.

Instructions
You will analyze a police budget from the scenario included below in accordance with Chapter 12 of the Whisenand textbook. You will then write a memorandum requesting clarification on this budget, using the document template to guide the content and format. Your submission will:

· Be 1-2 pages in length,

· Use the current APA writing style guide and format the document in accordance with the assignment template,

· Not use a reference list section or in-text citations,

· Contain five honest, well-crafted questions listed in order of importance,

· Explain thoroughly what information is not understood,

· State why you believe the question is important,

· Use the appropriate tone addressing the recipient.

Complete only the bracketed information of the template using the current APA writing style. Do not change any font or paragraph settings in the template document. The template is single spaced and does not require additional resource references with in-text citation.

Note: Your assignment will be checked for originality via the Turnitin plagiarism tool.

Situation
You are a police lieutenant in charge of logistics and administration for your department. Your police chief, Sandra Akers, calls you into her office and tells you she has a family emergency. As a part of your professional and leadership development, she asks you to present the first quarter revenues and expenses to the city council in a week. City council approved the current fiscal year city budget three and a half months ago but asked for quarterly updates from the police department. She hands you the First Quarter Budget Summery Report (below), instructs you to review it, and submit any inquiries to her deputy chief, Daniel Miller, in a memo.

First Quarter Budget Summery Report
Expenses

FY Budget

1Q Expended

1Q Encumbered

% Expended*

Personnel Services

$1,615,000

$449,000

28%

Full-Time Salaries

$1,000,000

$260,000

–

26%

Part-Time Salaries

170,000

65,000

–

38%

Overtime

45,000

39,000

–

87%

Fringe Benefits

400,000

85,000

–

21%

Operating Expenses

$192,000

$60,100

31%

Utilities

$15,000

$8,000

–

53%

Training & Travel

2,000

2,100

–

105%

Office Supplies

75,000

50,000

–

67%

Contracts

100,000

0

110,000

110%

Capital Outlay

$145,000

$57,000

–

39%

Personal Computers

$100,000

$6,000

$2,000

8%

Office Equipment

45,000

51,000

3,000

120%

Totals

$1,952,000

$566,100

$115,000

35%

Revenues

Budget

Received

Percentage

Fee & Charges

$390,000

$55,000

14.1%

Vehicle Code Fines

55,000

45,000

81.9%

Totals

$445,000

$100,000

22.0%

*Rounded up from .5 to the nearest percent.

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