This activity will help you practice evaluating technology systems and the factors used to evaluate them. This activity is a companion to the milestone due in this module and will help you with your technology recommendations.
For this activity, complete the following:
Using the Evaluation Matrix Template provided, complete the evaluation of the clinical information system (CIS) for the two vendors listed in the Technology Information Sheet. A portion of the evaluation matrix has been completed, but you will need to add additional items to fully vet the vendors. You will need to come up with at least two additional evaluation factors along the lines of security, usability, functionality, accessibility, etc. to complete this assignment. Review the Evaluation Matrix Example to help you complete your matrix.
Support your answer with relevant sources.
You will be graded on the following critical elements:
Complete: Did you fill out all of the existing fields for each of the technologies/vendors?
Additional Evaluation Factors: Did you include at least two additional evaluation factors? You can take inspiration from the completed example.
Support: Did you support your answers? For example, if you gave a high score to one of the vendors on a certain element, can you explain why? You may use the Technology Information Sheet as a source.
Note: It is suggested that you complete this activity before you finish the milestone in this module. However, you do not need to wait for instructor feedback on this assignment to complete the milestone. You can incorporate the feedback from this assignment and the milestone before you submit the final project in Module Nine.
What to Submit
Use the Evaluation Matrix Template to complete this assignment. All sources should be cited using APA style.
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Vendor Evaluation Matrix |
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Instructions: Score each vendor on a scale from 1 (poor) to 5 (excellent) on each of your prioritized items. Total up your ratings for each vendor to help make your comparisons. Write the names of the vendors you are comparing in the watermark space provided in vendor columns. Use the blank rows at the end of the worksheet to ask your own questions. |
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Priority |
Vendor A |
Vendor B |
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Charting |
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Can the system accommodate (and potentially improve) my workflow? |
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Can I easily build and/or customize “off-the-shelf” templates? |
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Does the system offer a variety of data entry options, e.g., dictation, voice recognition, structured notes, etc.? |
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Prescriptions |
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Can I complete a prescription within a few clicks? |
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Can I look up medication information, and is this information valuable? |
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How extensive (and how sensitive) is the system’s interactions-checking capability, e.g., drug-drug, drug-allergy, drug-food? |
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Lab and Results Management |
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Can I complete a lab order within a few clicks? |
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Can the system send lab orders electronically to laboratories, hospitals, etc. in my local market? |
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Can I pull up and review lab results within a few clicks? |
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Decision Support |
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Does the system utilize clinical information from all parts of the chart to provide decision support? |
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Disease and Population Management |
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Assuming good data entry for all patients, can I query the system and identify patients that have a particular condition, are on a certain medication, etc.? |
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Health Record Management |
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Can I look up a patient by a number of different criteria, e.g., name, MRN, SSN, etc.? |
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Does the system provide a summary view of a patient’s health status? |
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Clinical Tasking and Messaging |
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Can I access and manage various tasks, e.g., sign progress notes, review labs, etc. within a few clicks? |
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Can I task or message someone else in the practice and do it with a few clicks? |
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Financial Considerations |
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Roughly how much could the system cost my clinic? |
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TOTAL SCORE |
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2
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HIM 500 Sample Evaluation Matrix This is a completed version:
Vendor Evaluation
Matrix
Instructions: Score each vendor on a scale from 1 (poor) to 5 (excellent) on each of your prioritized items. Total up your ratings for each vendor to help make your comparisons. Write the names of the vendors you are comparing in the watermark space provided in vendor columns. Use the blank rows at the end of the worksheet to ask your own questions.
Functionality/Usability Priority Vendor
A Vendor
B Vendor
C
Charting 26 41 31 Can the system accommodate (and potentially improve) my workflow? HIGH 3 5 4
Can I easily build and/or customize “off-the- shelf” templates? MED 3 4 2
Does the system offer a variety of data entry options, e.g., dictation, voice recognition, structured notes, etc.?
MED 2 4 3
Can I make subsequent edits and addendums to clinical documentation? HIGH 4 5 4
Does the system alert me about unfinished portions of the clinical documentation and can I bypass it if necessary?
HIGH 3 4 3
Can I access other such clinical information as previous labs, progress notes, etc. from a patient’s “electronic chart” while charting?
HIGH 3 5 4
Does the system allow me to multi-task, e.g., create task, order lab, etc. while charting? LOW 3 5 4
Does the system allow me to forward patient information to staff, other physicians, etc. via email, electronic faxing, messaging, etc.?
MED 3 4 3
Does the system ensure that only authorized clinicians can sign clinical documentation? HIGH 2 5 4
Prescriptions 21 28 24 Can I complete a prescription within a few clicks? HIGH 3 3 4
Can I look up medication information, and is this information valuable? MED 2 4 4
How extensive (and how sensitive) is the system’s interactions-checking capability, e.g., drug-drug, drug-allergy, drug-food?
MED 3 5 4
How accurate is the system in identifying drug-condition warnings, e.g., pregnancy? LOW 3 5 3
Can I refill a medication within a few clicks? Can previous sigs be viewed from the refill screen?
MED 3 4 3
Can the system handle multiple drug formularies? LOW 3 4 2
Can the system send prescriptions electronically to pharmacies in my local market?
MED 4 3 4
Lab and Results Management 21 27 24 Can I complete a lab order within a few clicks? HIGH 2 3 4
Can the system send lab orders electronically to laboratories, hospitals, etc. in my local market?
HIGH 4 4 3
Can I pull up and review lab results within a few clicks? HIGH 3 4 4
Can the system receive lab results electronically from laboratories, hospitals, etc. in my local market?
HIGH 3 3 4
Does the system notify me of abnormal lab results and provide normal ranges? MED 3 4 3
Can the system show me trending of results over time? MED 3 4 3
Can I create and/or customize “off-the-shelf” order sets? LOW 3 5 3
Decision Support 9 11 11 Does the system utilize clinical information from all parts of the chart to provide decision support?
MED 3 3 4
Does the system alert me when patient data indicates that intervention is recommended? MED 3 5 4
Can I access med
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